BOARD COMMITTEE POLICY

The Board of Directors may establish committees to help carry out Board responsibilities.

1. Board Committees exist to engage in work tasks and policy development for Board deliberation. Board committees are not to be created to advise or exercise authority over the General Manager or staff.

2. Board committees may not speak or act for the Board except when formally given such authority for specific and time-limited purposes. Such authority will be carefully stated in order not to conflict with authority delegated to the General Manager.

3. Board Committees shall be made up of one Director member as Chair and one Director member as Recorder, with additional Director members as needed. The Board of Directors will appoint these positions at a regular Board meeting. Staff members may serve on committees in an advisory position.

4. A minimum of two non-Board committee members will be appointed by the Board of Directors to serve on each committee, with the exception of Human Resources, for a one-year term. Applications will be available from Customer Service at the store.

5. A mission statement will be developed by the committee members, and will be reviewed on a yearly basis by the Board of Directors.

6. Board committees must supply meeting minutes and agendas to all Board of Director members as soon as possible following the committee meeting and prior to the next Board of Directors meeting.

7. Non-Board committee members shall receive an additional 2% discount for the month of each regular scheduled meeting they attend. Committee members who miss three meetings during the committee year shall be reviewed by the committee for possible removal.

8. All committee meetings, except Human Resources, are open to the Co-op membership. The Committee Chair will follow the protocol as developed by the Board of Directors for non-committee member input.