UKIAH NATURAL FOODS
(A.K.A. THE HOMESTEAD EXCHANGE)
MINUTES OF THE BOARD OF DIRECTORS
The regular meeting of the Ukiah Natural Foods Board of Directors was
convened on Monday, May 14, 2007, 6 PM, at the NCO Meeting Room, 481 South
State St, Ukiah CA.
Call to Order President Dan Hamburg called the meeting to order at 6:05
pm.
Board Members Ross Beck, Secretary
Adam Gaska
George Gibbs
Dan Hamburg, President
Jacquie Lee
MaryLou Leonard, (absent)
Terry Nieves, Vice President
Don Sanderson, Treasurer
Joe Wildman
Staff Lori Rosenberg, Babs Verenis, Anne Wright
Member-owners One member-owner was in attendance.
INTRODUCTIONS
Lori introduced the new grocery manager, Babs Verenis, to the board.
MEMBER COMMENTS
None.
APPROVAL OF AGENDA AND MINUTES
Agenda Approval M/S/C (Gibbs, Gaska) to approve the May 14, 2007 agenda.
Approval of
4/9/07 minutes M/S/C (Wildman, Gibbs) to approve the April 9, 2007 board
meeting minutes.
SECRETARY’S ANNOUNCEMENTS
None.
GENERAL MANAGER’S REPORT
Monthly Activity Lori sent out her report electronically prior to the
meeting. The recent board training in Seattle was briefly discussed; although
it was lackluster compared to previous trainings, the attending board
members considered it a useful experience.
ACTION ITEMS
M/S/C (Lee, Wildman) Terry Nieves shall serve as president of the board
of directors.
M/S/C (Lee, Gibbs) Dan Hamburg shall serve as vice-president of the
board of directors.
M/S/C (Wildman, Lee) Ross Beck shall remain as secretary of the board
of directors.
M/S/C (Sanderson, Lee) George Gibbs shall serve as treasurer of the
board of directors.
M/S/C (Wildman, Hamburg) to adopt the new 401K resolution.
M/S/C (Wildman, Beck) to approve the purchase request for a new POS
file server and MAS 90 update.
BOARD COMMITTEE REPORTS
Board Education/Outreach
& Membership None.
Donations & Grants Jacquie reported on the following:
• Jacquie and committee member Jack Wade attended the awards ceremony
at the college last week. Jacquie presented the John Milder scholarships
to the three recipients.
• Grant applications are still coming in and will be accepted until
the end of May. The committee will meet June 5 at the Sunhouse to review
the grant applications.
Elections &
Nominations The recent board election came in at a significantly lower
price than in previous years. This committee will need a new chairperson
as Joe will be coming up for election next year (see New Business).
Finance Don sent out the committee minutes previously.
Governance None.
Human Resources None.
Local Food Security The committee reported on the following:
• The committee met and reviewed a paper submitted by Don. The committee
will meet with Jim Xerogeanes and Dan Jenkins from the college on May
22.
• The local food project is attracting interest and involvement
from other outside groups in the county and is growing in its scope.
NEW BUSINESS
Election of
Officers See Action Items.
Committee Assignments/
Chairs
• Adam Gaska will chair the Board Education/Outreach and Membership
committee. Jacquie, Don and Terry will stay on the committee.
• Jacquie will continue as chair of the Donations & Grants committee.
MaryLou will serve on this committee.
• Don will chair the Elections & Nominations committee; Joe
will stay on and Adam will join.
• George will chair the Finance committee, Don will stay on and
Ross will try to join if his schedule allows.
• Joe will continue to chair the Governance Committee; Dan will
also stay on.
• MaryLou will continue as chair of the Human Resources committee.
Jacquie, Dan and Terry will serve on the committee as well.
• Don will chair the Local Food Security committee; Adam and Jacquie
will also serve on the committee.
• Member-owners who volunteer for the various committees will need
to reapply if they wish to continue.
401K Resolution for
New Plan See Action Items. Anne presented the following information:
• The Co-op is changing to a new 401K plan and provider. The plan
will be essentially the same with one small change: there will be a six
month enrollment period instead of a one year enrollment.
• Board President Terry Nieves signed the necessary documents to
enact the 401K change of plan.
Purchase request for POS file server &
MAS 90 Update1
See Action Items. Anne presented the following information:
• The file server, which has all the data for all sales in the store,
is now four years old and has been experiencing some technical problems
and has crashed a few times. It will cost $24,000 to replace the system;
most of this fee is for labor costs. This system is vital for the smooth
functioning of all sales and management would like to replace it as soon
as possible.
• There are a number of separate service contracts already in place
and the system will have a mirrored hard drive and removable hard drive
as back up systems.
• See Action Items. The accounting software, MAS 90, is also in
need of upgrading and will cost $5000 to update.
DIRECTOR COMMUNICATIONS
Director Reports None.
Board Agenda Jacquie requests that all committees review their mission
statements, approve or update them and give a copy to Jacquie.
MEMBER COMMENTS
None.
CLOSED SESSION M/S/C (Wildman, Gaska) The board will go into closed session
to discuss a real estate matter.
ADJOURNMENT The board adjourned to go into closed session at 6:45.
The next regularly scheduled board meeting will be June 11, 2007 at 6
p.m. at the NCO meeting room.
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